Section 552a(c) of the Privacy Act establishes requirements for agencies to follow when accounting for disclosures of records.
With the exception of the need to know disclosure and the required FOIA disclosure exceptions, agencies are required to keep accurate accountings of their record disclosures. (4) inform any person or other agency about any correction or notation of dispute made by the agency in accordance with subsection (d) of this section of any record that has been disclosed to the person or agency if an accounting of the disclosure was made.” 5 U.S.C. (3) except for disclosures made under subsection (b)(7) of this section, make the accounting made under paragraph (1) of this subsection available to the individual named in the record at his request and (2) retain the accounting made under paragraph (1) of this subsection for at least five years or the life of the record, whichever is longer, after the disclosure for which the accounting is made (B) the name and address of the person or agency to whom the disclosure is made (A) the date, nature, and purpose of each disclosure of a record to any person or to another agency made under subsection (b) of this section and (1) except for disclosures made under subsections (b)(1) or (b)(2) of this section, keep an accurate accounting of. “Each agency, with respect to each system of records under its control, shall.
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